Policy Ready
Document control with staff sign-off.
Policy register, version control, review workflows, and staff acknowledgement tracking — all in one place.
The challenge
Policy documents in a SharePoint folder that has not been reviewed since 2019. Version history nobody can reconstruct. Staff who signed a document on paper that has since been updated. In an audit, policy management is either evidence that your system works — or evidence that it does not.
Key capabilities
Policy document register
All policies, procedures, and standard operating procedures in one register. Current version, review date, owner, and status visible without opening the document.
Version history
Full version history for every document. See what changed, when it changed, and who approved it. Restore a previous version if needed.
Review workflow
Define review intervals and document owners. Automatic reminders when reviews are due. Review completion status visible without chasing individual owners.
Staff acknowledgement tracking
Send updated policies to staff for acknowledgement. Track who has confirmed reading of each version. Non-responses flagged automatically.
Document search
Find any policy, procedure, or instruction quickly. Reduces the 'where is that document?' question that wastes time during audits and incidents.
Review reminders
Automatic alerts to document owners when reviews are due. Escalation when reviews become overdue. Keeps the document register live, not archived.
How Policy Ready connects
Policy Ready connects to Action Ready when a policy review identifies a gap or non-conformance requiring action. It connects to Audit Ready when an audit finding relates to a specific procedure — the auditor can link directly to the policy in question. Staff acknowledgement records support Incident Ready investigations where policy awareness is relevant to the root cause.
Connected to Action Ready
Every corrective action raised in Policy Ready flows to Action Ready — the central hub where all compliance actions across the platform are tracked, assigned, and verified.
Ready to see it in action?
Book a 30-minute demo and we'll show you the modules that matter most for your team.